Careers

Position/Title: Executive Administrative Assistant

Reports to: Chief Operations Officer

Location: 1616 Fort Myer Dr| Arlington, VA 22209

Salary: $55,000.00 - $80,000.00 per year

Position Overview:

The Executive Administrative Assistant (EA) is responsible for all administration of the Executive Office.

This includes, but is not limited to, all travel requirements, meetings/meeting minutes, ensuring a timely

turnaround of items requiring signature, preparing reports – monthly and weekly, ensuring deadlines are

met, ensuring items are traced and a timely follow up actioned. In addition, the EA oversees the Executive

calendars, office planning/coordination, and supply management. The EA should build solid relationships

with the staff, the corporate office, and the entire Soteria Solutions team to ensure a smooth transition of

information and a speedy response to enquiries. A successful individual will be self-motivated—someone

who can recognize how processes can improve and effectively implement positive changes. The candidate

must also be able to build strong cross-functional relationships and demonstrate exceptional

organizational skills and attention to detail.

General

This is a full-time FLSA exempt position, that will report to the Chief Financial Officer and will work

closely with all other executives and front office staff.

Duties and Responsibilities:

• Prepare for impromptu/regularly requested meetings, appointments, and flag any

discrepancies.

• Responsible for accurate minute taking and various communications both internal & external.

• Responsible for file management & administration support of the Executive Leadership Team.

• Update and maintain office policies and procedures.

• Order office supplies and research new deals and suppliers. Stock and organize supplies.

• Maintain contact lists, book travel arrangements, submit and reconcile expense reports.

• Provide general support to visitors. Act as the point of contact for internal and external clients

• Responsible for all initial and ongoing requests, calendared meetings and generic inquiries.

• Ensure Executive e-mails are responded to in a timely manner, and any emails with deadlines

or action points are handled or forwarded to the appropriate guests.

• Ensure that the Executives are made aware of any service or operational lapses.

• Ensure all private communication and personal /official documents are kept discreet and

confidential.

• Other duties and special projects as assigned.

Qualifications:

• To qualify for this position, you must demonstrate in your application that you possess at least 3

years of experience working as an Executive/Team Assistant/Office Manager.

• Able to work in a high-pressure environment with constantly changing goals; both within a team

of passionate professionals and autonomously at times.

• Flexible with working hours, some weekend and evening work may be required.

• Immaculate and professional image. Faultless communication skills in English

• Strong sense of service excellence and attention to detail.

• Able to cope with a variety of tasks and ad hoc duties as and when they arise.

• Capable of working independently and as part of a team, demonstrating strong collaboration skills.

• Possess a high level of initiative, flexibility, and confidentiality in handling sensitive information.

• Attention to Detail: Strong attention to detail, time management, and persistence to ensure

accurate and efficient completion of tasks. Ability to prioritize and multitask efficiently in a fast-

paced, dynamic, and motivated international team setting.

• Discreet and able to maintain a high level of confidentiality.

• Must have a strong capability of writing - command of the written word is essential.

*This position description should not be construed to imply that the requirements are the sole standard for

the position. Incumbents are expected to perform all other duties as required.

Atlas Management Services, LLC, is an Equal Opportunity employer. All qualified applicants will

receive consideration for employment without regards to race, color, religion, sex, sexual orientation,

gender identity, national origin, disability, or status as a protected veteran.

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